privacy-noticeWeslides Privacy Notice

Last update: 07 November 2023

This WeSlides Privacy Notice informs you how we collect, use, and disclose your personal data. It also describes the choices that you have with regard your personal data.

Please read this privacy notice carefully before submitting your personal data through WeSlides.

1. ABOUT US, WESLIDES, AND THIS PRIVACY NOTICE

Here you can find some general information about us, WeSlides, and this Notice.

1.1 About the Notice. This WeSlides Privacy Notice (the “Notice”) governs the processing of personal data collected from individual users and business entities (“you” and “your”) within the scope of the presentation and document generation services provided through website www.weslides.com (“WeSlides”). This Notice does not cover any third-party websites, applications, software, or services that integrate with WeSlides or any other third-party products and services. 

1.2 Data controller. WeSlides is owned and operated by AIX GROUP FZCO (“we,” “us,” and “our”). Our business address is at Dubai Silicon Oasis, DDP, Building A1, Dubai, United Arab Emirates.

1.3 Our role as a data processor. We act in the capacity of a data processor in situations when, within the scope of the services provided through WeSlides, our clients generate documents and presentations containing personal data (the “Service Data”). We do not own, control, or make decisions about the personal data included in the Service Data and such personal data is processed only in accordance with our client’s instructions. Our clients act as data controllers and they are responsible for deciding what personal data should be collected from data subjects and how such data should be processed. In the situations when we act in the capacity of a data processor, we comply with our data processors’ obligations. In order to ensure that personal data is processed in accordance with the strictest data protection standards, we offer for conclusion a data processing agreement (the “DPA”) based on the Standard Contractual Clauses. Our business clients can request a pre-signed copy of the DPA for consultation or conclusion purposes by contacting us (our contact details are available at the end of this Notice).

1.4 Children. We do not knowingly collect personal data belonging to persons younger than 18, as WeSlides is not intended for use by children. If you become aware a child has provided us with his or her personal data and you are a parent or a legal guardian of that child, please contact us immediately. 

1.5 Term and termination. This Notice enters into force on the effective date indicated at the top of the Notice and remains valid until terminated or updated by us.

1.6 Amendments. We may change this Notice from time to time, if necessary to address the changes in our business practices, the functionalities of WeSlides, laws, regulations, and industry standards. The amended version of the Notice will be posted on this page and, if we have your email address, we will send you information about all the changes implemented by us. We encourage you to review our Notice from time to time to stay informed.

2. WHAT DATA DO WE COLLECT?

Here we provide an overview on what personal data we collect from you, for what purposes we use it, what technical data is collected automatically when you use WeSlides, and how we communicate with you. We also explain how we process personal data on behalf of our business clients as their data processor.

2.1 Sources of personal data. We obtain your personal data from the following categories of sources:

  • Directly from you. For example, if you submit your personal data when you order our services, register your user account, or contact us;
  • Directly or indirectly through your activity on WeSlides. When you use WeSlides, we automatically collect analytics information about your use of WeSlides; and
  • From third parties. We receive information about you from third parties to whom you have previously provided your personal data, if those third parties have a legal basis for disclosing your personal data to us (for example, for payment processing purposes).

2.2 Collection of personal data. We comply with data minimisation principles and use your personal data for limited purposes explained in this Notice. Below, you can find an overview of the types of personal data that we collect, the purposes for which we use it, and the legal bases on which we rely when processing it.

  • User account. When you register your user account, we collect your email address. If you decide to update your user account, you may submit your name, change your email address, and provide billing information. We use the said information to register and maintain your user account, provide you with the requested services, contact you, if necessary, ensure WeSlides security, and maintain our business records. The legal bases on which we rely are ‘performing a contract with you’ and ’pursuing our legitimate interests’ (i.e., operate, analyse, grow, protect, and administer WeSlides and our business). We will store this data until your user account is deleted.
  • Payments. When you make a payment, you must provide your full name, billing address, and credit card details (e.g., credit card number, CVV code, and expiration month and year). Your payment data is used to process payments and maintain our accountancy records. The legal bases on which we rely are ‘performing a contract with you’ and ’pursuing our legitimate interests’ (i.e., to administer and protect our business). We store such data for the time period prescribed by tax laws.
  • Enquiries. When you contact us by email, we collect your first name, last name, email address, and any information that you decide to include in your message. We use such data to respond to your enquiries and provide you with the requested information. The legal bases on which we rely are ‘performing a contract with you’ and ’pursuing our legitimate interests’ (i.e., to grow and promote WeSlides) and ‘your consent’ (for optional personal data). We will store this data until you stop communicating with us.
  • Cookies. When you browse WeSlides, we collect your cookie-related data. We use such information to analyse the technical aspects of your use of WeSlides, analyse your use of WeSlides, prevent fraud and abuse, and ensure the security of WeSlides. For more information on our use of cookies, please refer to our Cookie Policy. The legal bases on which we rely are ‘pursuing our legitimate interests’ (i.e., analyse our content and protect WeSlides) and ‘your consent’. We will store this data as long as analytics records are necessary for our activities or you withdraw your consent.

2.3 Analytics data. When you use WeSlides, we collect analytics data that allows us to see what kind of users access and use WeSlides, which parts of the website you find interesting, improve our content, develop new products and services, and investigate and prevent security issues and abuse. When we process your analytics data that is personal data, we rely on the ‘legitimate interest’ (i.e., to analyse, improve, and protect our website) and ‘your consent’ bases. The analytics data that we collect includes:

  • URL addresses from which you access our website;
  • Your device type;
  • Your operating system;
  • Your browser name and version;
  • IP address; and
  • Your other online behaviour.

2.4 Sensitive data. We do not collect or have access to any special categories of personal data (“sensitive data”) from you, unless you decide, at your own discretion, to provide such data to us. Sensitive data refers to your health, religious and political beliefs, racial origins, membership of a professional or trade association, or sexual orientation.

2.5 Refusal to provide personal data. If you refuse to provide us with your personal data when we ask for it, we may not be able to perform the requested operation and you may not be able to use the full functionality of WeSlides, receive the requested information, or get our response. Please contact us immediately if you think that any personal data that we collect is excessive or not necessary for the intended purpose.

2.6 Your feedback. If you contact us, we may keep records of any questions, complaints, recommendations, or compliments made by you and the response. Where possible, we will remove all personal data that is not necessary for keeping such records.

2.7 Newsletters. If you opt-in for our newsletter, subscribe to our newsletter, or purchase our services, we will send you service-related tips and inform you about our new services, features of WeSlides, and special offers. The legal bases on which we rely is ‘your consent’ (if you opt-in) and ‘pursuing our legitimate business interests’ (i.e., promote WeSlides). You can opt-out from receiving our commercial communication at any time free of charge by clicking on the “unsubscribe” link included in our newsletters or by contacting us directly.

2.8 Transactional notices. If we have your email address and it is necessary to do so, we may send you important informational messages, such as payment receipts, invoices, and other technical or administrative emails. Please note that such messages are sent on an “if-needed” basis and they do not fall within the scope of commercial communication that may require your prior consent. You cannot opt-out from our service-related notices.

3. HOW LONG DO WE STORE YOUR DATA?

Here we explain for how long we keep your data in our systems and how we delete it.

3.1 Storage of personal data. We and our data processors store your personal data only for as long as such personal data is required for the purposes described in this Notice or until you request us to update or delete your personal data, whichever comes first. For more details about the period for which each type of personal data is stored, please refer to section 2.2. After your personal data is no longer necessary for its purposes and there is no other legal basis for storing it, we will delete it from our systems.

3.2 Storage of non-personal data. We retain non-personal data pertaining to you for as long as necessary for the purposes described in this Notice.

3.3 Storage as required by law. When we are obliged by law to store your personal data for a certain period of time (e.g., for keeping accounting records), we will store your personal data for the time period stipulated by the applicable law and delete the personal data as soon as the required retention period expires.

4. HOW DO WE DISCLOSE YOUR DATA?

Here you can find information about third parties that may have access to your personal data.

4.1 Disclosure to data processors. If necessary for the intended purpose of your personal data, we will disclose your personal data to entities that provide services on our behalf (our data processors). Your personal data may be shared with entities that provide technical support services to us, such as hosting, payment processing, and email distribution services.

4.2 List of data processors. The data processors that may have access to your personal data are:

  • Our hosting service provider Amazon Web Services (AWS) located in the United States of America;
  • Our newsletter service provider Klaviyo located in the Unites States of America;
  • Our marketing service provider Unbounce located in Canada;
  • Our payment service provider Stripe located in the United States;
  • Our analytics service providers Google and Meta located in the United States;
  • Our AI service provider OpenAI API; and
  • Our independent contractors and consultants.

4.3 International transfers. Some of our data processors may be based outside the country where you reside. For example, if you reside in the UK or a country belonging to the European Economic Area (EEA), we may need to transfer your personal data outside the UK or the EEA. In case it is necessary to make such a transfer, we will make sure that the country in which our data processor is located guarantees an adequate level of protection for your personal data or we conclude an agreement with it that ensures such protection.

4.4 Disclosure of non-personal data. Your non-personal data may be disclosed to third parties for any purpose as it does not identify you as a natural person. For example, we may share it with prospects or partners for business or research purposes, for improving WeSlides, responding to lawful requests from public authorities or developing new products and services.

4.5 Legal requests. If requested by a public authority, we will disclose information about the users of WeSlides to the extent necessary for pursuing a public interest objective, such as national security or law enforcement.

4.6 Sale of personal data. We do not sell your personal data without your consent.

5. HOW DO WE PROTECT YOUR DATA?

Here you can find information on how we protect your data against breaches.

5.1 Security measures. We implement up-to-date industry appropriate technical and organisational information security measures that protect your personal data from loss, misuse, unauthorised access and disclosure. Our measures include access limitation, encryption, measures against server abuse, and DDoS attack prevention.

5.2 Security breaches. Although we put our best efforts to protect your personal data, given the nature of communication and information processing technology and the Internet, we cannot and will not be liable for any unlawful destruction, loss, use, copying, modification, leakage, and falsification of your personal data caused by circumstances that are beyond our reasonable control. Our liability will be limited to the highest extent permitted by the applicable law.

6. HOW CAN YOU CONTROL YOUR PERSONAL DATA?

Here you can find detailed information about the rights that you have with regard to your personal data and how to exercise those rights.

6.1 The list of your rights. You have the right to control how we process your personal data. Subject to any exemptions provided by law, you have the following rights:

  • Right of access: you can get a copy of your personal data that we store in our systems and a list of purposes for which your personal data is processed;
  • Right to rectification: you can rectify inaccurate personal data that we hold about you;
  • Right to erasure (‘right to be forgotten’): you can ask us to erase your personal data from our systems;
  • Right to restriction: you can ask us to restrict the processing of your personal data;
  • Right to data portability: you can ask us to provide you with a copy of your personal data in a structured, commonly used and machine-readable format and move that personal data to another processor;
  • Right to object: you can ask us to stop processing your personal data;
  • Right to withdraw consent: you have the right to withdraw your consent, if you have provided one; or
  • Right to complaint: you can submit your complaint regarding our processing of your personal data.

6.2 How to exercise your rights? If you would like to exercise any of your legitimate rights, please contact us by using our contact details available at the end of the Privacy Policy and explain in detail your request. In order to verify the legitimacy of your request, we may ask you to provide us with an identifying piece of information, so that we can identify you in our system. We will answer your request within a reasonable time frame but no later than 30 days.

6.3 Complaints. If you would like to launch a complaint about the way in which we handle your personal data, we kindly ask you to contact us first and express your concerns. After you contact us, we will investigate your complaint and provide you with our response as soon as possible (no later than 30 days). If you are not satisfied with the outcome of your complaint, you have the right to lodge a complaint with your local data protection authority.

7. CONTACT

If you have any questions about this Notice, your rights, or our data protection practices, please contact us by email at contact@weslides.com .